Updated on March 15, 2023 3:47 PM

The Best Email Hosting Services of 2023

Our experts have chosen the best business email providers based on available storage space, the number of email addresses, security features, ease of use and management, flexibility and compatibility with devices, availability, uptime, and price.


Top 7 Email Hosting Providers

  • 1
    IONOS review Incl. 381 user reviews
    Tailored Customer Support where you get your own Personal Consultant
    Super-Affordable prices for different types of Web Hosting services, like Shared Hosting, WordPress Hosting, and more
    Domain registration, Domain Transfer, SSL Certificates, and Cloud Computing
    • Space 10 GB – Unlimited
    • RAM 512 MB – 192 GB
    AU$1.49 / mo
    Visit Site
  • 2
    Ultahost review Incl. 475 user reviews
    NVMe Storage With 200% Faster performance than SSDs
    Most Affordable Plans With A 30-Day Money-Back Guarantee
    Fast 24/7/365 Expert Support, Free DDOS Protection - Free SSL
    • Space 30 GB – Unlimited
    • RAM 1 GB – 512 GB
    AU$4.33 / mo
    1 Coupons
    Visit Site
  • 3
    Hostinger review Incl. 2425 user reviews
    Professional Email Hosting With Guaranteed Service Uptime And Zero Data Loss
    Up To 30 GB Email Storage, Unlimited Mail Filters, And 50 Email Aliases
    24/7/365 Support
    • Space 20 GB – Unlimited
    • RAM 1 GB – 16 GB
    AU$2.97 / mo
    Visit Site
  • 4
    HostGator review Incl. 573 user reviews
    HostGator offers all kinds of Hosting Services, like Shared Hosting, a Website Builder, WordPress Hosting, VPS Hosting, and Dedicated Hosting
    Free Domain Registration for the First Year, Free Site Transfers, and a Free SSL Certificate
    Unmetered Bandwidth and One-Click Installs
    • Space Unlimited
    • RAM 2 GB – 30 GB
    AU$3.94 / mo
    2 Coupons
    Visit Site
  • 5
    FastComet review Incl. 1507 user reviews
    Managed Email Hosting On An SSD-Only Cloud For Up To 300% Faster Access
    Choose From Shared, VPS, Dedicated Server, & Cloud Hosting Plans Optimized For Lightning-Fast Email Experience
    24/7/365 Customer Support - Phone, Chat, & Tickets
    • Space 15 GB – Unlimited
    • RAM 2 GB – 32 GB
    AU$3.27 / mo
    5 Coupons
    Visit Site
  • 6
    A2 Hosting review Incl. 1846 user reviews
    Email Server Hosting For Small Business & Personal Use With 99.9% Uptime Commitment
    Unlimited Email Addresses, Email SPAM Protection, Webmail Software, Email Forwarders, And Auto-Responders
    24/7/365 Phone, Live Chat & Email Support
    • Space 100.04 MB – Unlimited
    • RAM 1 GB – 128 GB
    AU$4.46 / mo
    1 Coupons
    Visit Site
  • 7
    Verpex Hosting review Incl. 111 user reviews
    SSD Cloud Servers With 99.9% Uptime
    Free Migrations, SSL and Daily Backups
    24/7 Tech Support by Hosting Experts
    • Space 1 GB – Unlimited
    • RAM 4 GB – 16 GB
    AU$0.75 / mo
    3 Coupons
    Visit Site
  • 8
    DreamHost review Incl. 290 user reviews
    Employee-Owned With A Strong Commitment To Privacy And Security
    Super Easy To Use, Fast & Reliable With 100% Uptime Guaranteed
    24/7 Available Award-Winning US-Based Experts
    • Space 30 GB – Unlimited
    • RAM 512 MB – 16 GB
    AU$3.86 / mo
    Visit Site
  • 9
    ScalaHosting review Incl. 266 user reviews
    Secure Email Hosting In An Isolated Cloud Environment For Your Business
    A Custom Domain Name That Matches Your Website, Social Profiles, Products, And E-Store
    Award-Winning 24/7 Hosting Support
    • Space 10 GB – Unlimited
    • RAM 4 GB – 32 GB
    AU$4.40 / mo
    1 Coupons
    Visit Site
  • 10
    HostPapa review Incl. 591 user reviews
    Get 5GB of storage per inbox with generous sending limits.
    Stay protected with advanced anti-spam, virus, and phishing protection.
    Generous sending limits
    • Space 50 GB – Unlimited
    • RAM 2 GB – 32 GB
    AU$3.52 / mo
    Visit Site
Didn't find the right hosting provider for your needs? Search and discover the best hosting company for you from 1,436 brands on our website.

Email is still a strong force of communication, and according to Statista, it will remain trendy for a while ahead. There were 4 billion email users worldwide in 2020, and approximately 306 billion emails were sent and received daily. The number of users is forecasted to grow further, up to 4.6 billion in 2022.

Important: Professional email is a prerequisite for success in the online marketplace. Other companies and potential customers will take you much more seriously if you use your domain name for your email address than if you use an email in the form of ‘companyname@gmail.com.’ The latter often causes trust issues and suspicion regarding the validity of the contact person.

Top email hosting companies guarantee a secure, spam-free, lightning-fast email experience. You might be a small business owner or a freelancer looking for domain email hosting. Furthermore, you can be a job applicant who needs a good representation. Regardless of the case, email hosting services can grant you what you are looking for; well, that’s until you choose the right provider.

Selecting the best email hosting might be challenging since thousands of competitors are on the market. Fortunately, our experts have done the job for you. They have performed an in-depth market analysis to provide unbiased recommendations for the top-performing email host providers.

For more insigts about Email hosting costs you should check out our Email hosting pricing page.

In this article, you can find the two main categories of specialized email services, along with their advantages and drawbacks, and more:

  • Best web hosts that offer email hosting packages
  • Best email hosting providers who specialize in email and office productivity

Note: Our independent study includes thousands of user reviews, surveys, and tests.

If you are in a hurry, here’s a list of our top email hosting providers following a fair evaluation based on essential factors for email hosting.

Top Web Hosting Providers Offering Email Hosting

Sure, you can always go for the traditional email-focused hosting providers like Google Workspace or Microsoft 365. Email-only centered plans often provide additional storage space and added software for contacts, calendars, and chatting. However, they frequently turn out costly for regular companies and especially startups. In addition, they fail to deliver a custom domain name for your website.

Note: You can find the best traditional email-focused providers below in this article.

In turn, selecting one of the best web hosting companies offering email in their bundled offers will prove more worthwhile. The most obvious advantage would be sheer simplicity in setting up and operating your web hosting and mail account from a single place or one account interface. In addition, you’ll have to pay one bill and communicate with one group of support agents. They can drastically reduce your time, effort, and headaches regarding email inbox configurations by helping you connect your custom domain names, SMTP server, MX record, and webmail clients.

Note: You can find a detailed explanation about each of these providers further on in this article.

The Best Email Hosting Services Of 2023:

Hostinger Reviews Incl. 2425 user reviews
NZ$3.18 /mo
24 hosting plans
Visit Hostinger
Free domain
Moneyback 30 Days

Are you browsing for the best personal email hosting? If I were you, I would get Hostinger. The provider offers email hosting, starting at $0.99 per month. Better yet, its plans are suitable for all individuals, even beginners with no experience or skill.

  • Overall Score: 4.6
  • Reliability: 4.6
  • Email Features: 4.8
  • Ease of Use: 4.8
  • Hosting Essentials: 4.3
  • Plans and Pricing: 4.7

Hostinger provides email accounts and mailboxes on its shared hosting plans. But if you want to go a step further, you can get its dedicated service which uses Titan email hosting. While you can get Titan elsewhere, Hostinger is the best alternative, primarily due to its cheap price and sufficient storage for a small business’s needs.

Research Findings

Reliability: Titan offers guaranteed email servers uptime, zero data loss, advanced security measures to protect your accounts from spam and virus, malware, ransomware, phishing attacks, and other cyber threats.

Email Features: You’ll get the best cheap email hosting with antivirus check, multi-device support, advanced anti-spam, rich Webmail, iOS and Android apps, one-click import of existing emails and contacts, built-in calendar service and contacts management.

Ease of Use: Hostinger grants you its custom hPanel to manage all things related to your website, from hosting to domains, databases, files, and so on. You can also get 24/7 support via chat, ticket, or phone.

Hosting Essentials: If you select the standalone email service, that’s all you’ll get. But if you demand more in terms of hosting, you can go with Hostinger’s shared hosting plans including email, free SSL, Cloudflare CDN, backups, managed WordPress, WordPress staging tool, and more.

Plans and Pricing: You can choose from Business Email for $0.99/user or Enterprise Email for $2.49/user. With the cheaper plan, you can expect 10GB email storage, unlimited mail filters, and ten email aliases.

Pros & Cons


  • Native email client apps for both Apple and Android devices
  • Valuable email features (read receipts, email templates, follow-up reminders, send later, send as alias, and more)
  • One of the cheapest email offers on the market (less than a dollar per mailbox)


  • Both email services are pretty limited (up to 30GB email storage and 10 email aliases)
  • Too many users can easily become costly

While it’s inexpensive, Hostiner also offers a 30-day money-back guarantee so that you won’t lose a dime if you don’t like its services. Most probably, you won’t find a better deal, so feel free to give Hostinger a go!


Visit Hostinger

FastComet Reviews Incl. 1507 user reviews
NZ$3.50 /mo
19 hosting plans
Visit FastComet
Moneyback 45 Days

Are you a job applicant, freelancer, or small business owner looking for a professional email on a budget? I have the perfect solution for you – FastComet! The provider delivers the best value for your money, meaning you can get the most only with a small investment.

  • Overall Score: 4.8
  • Reliability: 4.8
  • Email Features: 4.7
  • Ease of Use: 4.9
  • Hosting Essentials: 4.8
  • Plans and Pricing: 4.9

FastComet is the cheapest email provider granting you all the email tools you need to build up trust in your clients or future employers; business-class features, secure Webmail access, access from all types of devices, and round-the-clock technical support.

Research Findings

Reliability: FastComet’s SSD-only cloud delivers 300% faster speeds. You’ll benefit from free Cloudflare CDN, secure, spam-free, lightning-fast email experience, and 99.9% uptime.

Email Features: You can create unlimited email accounts with each plan. FastComet also grants you pre-installed webmail software (Horde, RoundCube, etc.), POP3, IMAP, and SMTP.

Ease of Use: FastComet will manage everything for you while you get to focus on what’s essential. You’ll also enjoy a service powered by the cPanel for easy point-and-click management of your account and 24/7 expert support with each plan.

Hosting Essentials: All FastComet hosting plans include cPanel/WHM and Softaculous, a 1-click app marketplace, WAF, free Let’s Encrypt, malware scan and reports, free daily backups, free website and domain transfer, unlimited subdomains, drag and drop site builder, and more.

Plans and Pricing: Each FastComet’s FastCloud hosting plan include email service. The cheapest plan you can get is shared hosting, starting at $2.95 per month for a single website and 15GB SSD storage space.

Pros & Cons


  • Supports multiple different devices (you can effortlessly synchronize all mail content)
  • Email-oriented methods of filtration and security (SPF, DKIM, and SpamExperts)
  • Multiple email hosting platforms and tools (Squirrelmail, poMMo, ccMail, Dada Mail, Roudcube, and Webinsta)


  • No standalone email services are available



FastComet logoIn the case of FastComet, a low price doesn’t indicate low quality. The provider is the cheapest email provider yet; it competes with the most expensive ones in terms of quality. Make sure to check out its various plans and discounts!


Visit FastComet

A2 Hosting Reviews Incl. 1846 user reviews
NZ$4.78 /mo
62 hosting plans
Visit A2 Hosting
Moneyback Anytime
A2 Hosting
A2 Hosting
A2 Hosting
A2 Hosting
A2 Hosting
A2 Hosting

A2 Hosting is indeed my personal favorite, but according to its reputation, it’s not only mine. What can I say? The market loves it, and it’s for a reason. A2 Hosting delivers blazing-fast email hosting solutions that you can rely on!

  • Overall Score: 4.7
  • Reliability: 4.8
  • Email Features: 4.9
  • Ease of Use: 4.7
  • Hosting Essentials: 4.7
  • Plans and Pricing: 4.6

The best part about A2 Hosting is that the provider includes free email and unlimited email addresses on all of its hosting plans, including shared hosting offers, managed or unmanaged VPS, managed WordPress, or dedicated servers, translating to immense flexibility, scalability, and power.

Research Findings

Reliability: A2 Hosting offers 99.9% uptime commitment, zero data loss, and security measures to keep your accounts safe from spam, malware, ransomware, phishing attacks, and other threat. You’ll also benefit from the fastest hosting, with SSD storage and Turbo servers for up to a 20x speed boost.

Email Features: Each A2 Hosting account comes loaded with the best free email hosting, including unlimited email addresses, IMAP, POP3, SMTP, email spam protection, filters, Webmail software with pre-installed Horde, Squirrelmail, and RoundCube, email forwarders, auto-responders, centralized data storage with options to archive and back up old messages regularly, and more!

Ease of Use: With A2 Hosting, you’ll enjoy simple and flexible email management via cPanel, and round-the-clock support for the smoothest customer experience possible.

Hosting Essentials: The cheapest shared hosting plan comes with an easy cPanel control panel, easy website builder, free SSL certificate, auto WordPress, Joomla, and Drupal setup, and 1-click website staging, free and easy site migration, etc.; up from there, it only gets better!

Plans and Pricing: With A2 Hosting, you can start at $2.99 per month on a shared hosting plan with free unlimited email, Webmail, POP3/POP3-SSL, IMAP/IMAP-SSL, SMTP/SMTP-SSL, Spam Protection, and a money-back guarantee.

Pros & Cons


  • Many email hosting platforms and tool options (Roundcube, Horde, SpamAssasin, phpList, WebMail Lite, Squirrelmail, RainLoop Webmail, Open Newsletter, Postfix Admin, Dada Mail)
  • Works with all major browsers and native Android and IOS apps (you can stay connected to your email from anywhere at any time)
  • Abundant storage space and collaborative tools to manage emails and schedule tasks effectively


  • ‘Unlimited’ never really means unlimited (terms of service apply)
  • No standalone email hosting services (bundled up with shared, WordPress, VPS, and dedicated hosting plans, which is not bad at all)


screenshot of A2 hosting features


A2 Hosting logoWhatever your demands, A2 Hosting can deliver. You can choose whichever of its hosting plans you need/prefer, and undoubtedly, you’ll get the best email hosting possible. Hurry up and check its comprehensive offer today!


Visit A2 Hosting

Best 5 Email-Focused Hosting Providers

Still, you might prefer traditional email hosting and delivery platforms, especially if you are a medium or a large enterprise with significant storage needs. The following picks might also work for you if you opt for many inboxes and extra productivity and collaboration features, including analytics, automation, marketing, and social media integrations.

1. Google Workspace – Best for Keeping Everything on the Cloud

Workspace combines a corporate-level Gmail management console with Google Docs, Meet, Calendars, Drive, and several other features. Workspace pricing is much easier to grasp than Office 365 pricing. Gmail offers three straightforward pricing options: $6 monthly, $12 monthly, or $18 monthly per subscriber, depending on the enterprise management services you want. You can also contact sales for an enterprise pricing deal.


A white background with Google Workspace’s logo and small icons depicting its features; calendar, Gmail, drive, meet, and more.


Unfortunately, with the move of G Suite to Workspace, the non-enterprise subscriptions lost their unlimited storage. Although G Suite was appealing by itself, the limitless storage made it an absolute must-have. Workspace’s attractiveness has been diminished by the removal of that functionality, but it still performs admirably in terms of mail handling.

Your Domain Name: Yes

Mailbox Size and Cloud Storage: 30GB, 2TB and 5TB

Sending Size Limits: Up to 10,000 messages per day (2,000 per single account), 1,500 for multi-send

Attachment Size Limit: Up to 500 attachments per single email / 25MB

Spam and Virus Protection: Yes

24/7 Support: Chat, ticket, or phone

Archiving and Storage: Depending on the plan

Price: Starting at $6 per month

Note: With Google Workspace, you can send file attachments larger than 25MB using Google Drive or other file-sharing services.


2. Microsoft 365 – Best for Multiple Microsoft Apps

Office 365 is evolving into Microsoft 365. But not totally. Home customers will continue to receive Office 365. This is a fantastic tool, but Microsoft seems to go out of its effort to create confusion with its branding alterations. It’s almost as if it’s a pastime.


Microsoft 365’s logo with icons for Office tools, including Outlook, Word, Excel, and PowerPoint.


Microsoft 365 includes all of the Office desktop programs, every one of the Office online applications, Microsoft Teams, all of the Exchange advantages, calendaring, phone applications, and more. That being said, there is no way to go wrong using Office, er, Microsoft 365. And if you’re a fan of Microsoft’s Outlook email software, you’ll be perfectly comfortable with Microsoft 365.

Your Domain Name: Yes

Mailbox Size and Cloud Storage: 50GB and up

Sending Size Limits: Up to 30 messages per minute, 10,000 recipients per day

Attachment Size Limit: 50MB

Spam and Virus Protection: Yes

24/7 Support: Chat, ticket, or phone

Archiving and Storage: Depending on the plan

Price: Starting at $6 per month


3. Rackspace – Cheap Professional Email

Rackspace is a pioneer in the cloud infrastructure industry. Today, the firm provides a variety of infrastructure-as-a-service alternatives, such as complete Exchange hosting, Microsoft 365 administration, and classic email hosting.


The logo of Rackspace on a plain white background.


The firm provides aid with migration from other hosts, a huge team of MCSA-certified professionals, and the capacity to handle an existing Microsoft Enterprise operating Agreement.

Your Domain Name: Yes

Mailbox Size and Cloud Storage: Unlimited

Sending Size Limits: 10,000 total recipients per 24-hour period

Attachment Size Limit: 50MB

Spam and Virus Protection: Yes

24/7 Support: Chat, ticket, or phone

Archiving and Storage: Added fee

Price: Starting at $2.99 per month


4. Zoho – Best Free Email Hosting

Zoho is another company that offers a wide range of services. Instead of web hosting, Zoho provides a large selection of cloud-based software. It’s similar to G Suite on spades. This is critical when considering the notion of tightly integrating email with CRM. Zoho also has an excellent CRM tool.


Zoho’s logo next to a high building.


Note: While it does provide personal email, its team or organization email is where it truly excels.

The email interface is robust, and it includes extensive management options as well as a nice little Slack-like program called Streams that allows you to speak when outside of your email box.

Your Domain Name: Yes

Mailbox Size and Cloud Storage: 5GB or 50GB

Sending Size Limits: Depends on the subscribed CRM Edition, up to 2,000 mass emails per day

Attachment Size Limit: The attachment limit per record is 100 MB

Spam and Virus Protection: Yes

24/7 Support: Email and ticket

Archiving and Storage: Added fee

Price: Starting at 0.90 euros per month


5. Amazon WorkMail – Best Email Hosting for Small Business

So, to be clear. You’re looking at AWS-hosted email. That’s very much the best model of cloud infrastructures, competing exclusively with Google & Microsoft Azure. WorkMail interfaces with all other AWS services because it is an AWS-based service, allowing you to construct a rather comprehensive cloud-based, bespoke architecture.


AmazonWorkMail’s logo on a plain white background.


If you’re a local firm looking to put up just a few email accounts, I wouldn’t recommend WorkMail. It can be difficult to wrap your head around AWS. WorkMail, on the other hand, is a practical and established choice for building up a cloud-based enterprise infrastructure that requires a lot of customization, safety, and Active Directory connectivity.

Your Domain Name: Yes

Mailbox Size and Cloud Storage: 50GB

Sending Size Limits: 10,000 recipients external to the organization; no hard quota on recipients internal to the organization

Attachment Size Limit: 50MB

Spam and Virus Protection: Yes

24/7 Support: Chat, ticket, or phone

Archiving and Storage: Added fee

Price: Starting at $4.00 per user per month

Ranking comparison between the Top Providers



User Friendly



Overall Rating

How Do We Rank and How You Should Choose Your Email Hosting Provider?

  • Excellent Server Performance9%
  • Superior Protection For Your Sensitive Data10%
  • Sufficient Number of Email Addresses5%
  • Adequate Archiving and Storage10%
  • Ease of Use and Management5%
  • The Hosting Essentials8%
  • Special Email Tools8%
  • More Than One Email Access Point3%
  • Customer Support7%
  • User Reviews30%
  • Pricing5%

At HostAdvice, we focus on independent and category-specific rankings. All of our recommendations are based on real humans and expert opinions. We also give significant weight to user reviews from around the globe.

How do we do it? First, we develop the ranking criteria. What’s relevant for one category might be entirely useless for another. So, our testing efforts always aim to use the services how they are supposed to be used and test them accordingly.

At this point, we also assign a weight to each criterion expressed in percentage. The percentages help us calculate a single weighted score, reflecting the overall quality of the web host. A higher percentage indicates that the specific factor is more important for the category than the rest.

Then, our professionals purchase the plans as regular customers. Our in-house team performs various tests, including speed, uptime, security, and support. Is the provider transparent in their offer? Is the functionality of the service up to the promised standard? If our team can spot any leaks and red flags, we only have to report them to our faithful customers.

Note: HostAdvice professionals have spent most of their lives using web hosting services, testing, and reporting on different providers’ qualities. It’s our mission to continually upgrade our practices to reflect on the most recent releases, technologies, and newest techniques.

Different web hosting email providers allow for various features. It all depends on your business needs or personal preferences. For instance, you might be looking for the best cheap email hosting, while another user might prefer a more expensive solution with superior qualities. Also, the market offers free hosting with email. In other words, the pool of opportunities is truly endless.

Regardless of your choice, a quality email hosting service should satisfy the following criteria at a minimum, if not more:

  • Excellent Server Performance (9%): Timely communications are vital for business success, as most of your customers will sit and wait for email delivery. So, you cannot afford unreliable email server hosting. Instead, look for email hosting with a minimum of 99.95% guaranteed uptime (up to 100%). Also, consider the web host’s speed, number, and positioning of servers worldwide, speed-enhancing tools, caching technologies, CDN, and more.
  • Superior Protection For Your Sensitive Data (10%): Today’s emails are subject to fraud, phishing, malware, and cyberattacks. As time goes by, the thread on email is solely increasing. As a business, you can harm your organization by opening these messages. Worse yet, you can unknowingly further spread them to your customers. Even the best free email hosting services often become subjects of cyberattacks. So, you must do your best to protect your business and customers. Here, it would be best to consider the web host’s security practices, including firewalls, email scanning, and filtering tools that detect spam, phishing, and malware; they prevent them from arriving in your inbox and stop infected emails from being unwittingly sent. In addition, review data loss prevention capabilities, backups, a network of globally redundant servers, 24/7 server monitoring, and effective disaster recovery techniques.
  • Sufficient Number of Email Addresses (5%): Even if you are a freelancer or a job applicant looking for the best personal email hosting, you still might need multiple email addresses. And not to mention well-established brands or giant companies. It’s a necessity. For instance, you might need an email address for each department separately (sales@, info@, or newsletter@) or for each employee. It allows for better organization and monitoring. Domain and email hosting providers usually offer various options, from a single email address to unlimited addresses.
  • Adequate Archiving and Storage (10%): Emails usually carry essential data and attachments you might need for compliance or future reference. That’s why archiving and storage are important qualities you need to consider when hosting email. There’s nothing worse than a cluttered mailbox. So, it would help if you went for email hosting that allows you to separate current conversations from important emails. Also, opt for an email hosting provider that allows for scalability. You should be able to extend your storage without migrating to another email hosting service. Cheap professional email providers might also advertise unlimited bandwidth and storage. Here, it’s essential to read the fine print because companies usually find a way to charge you indirectly. Is there an added fee?

Tip: Choose a package with enough email addresses at your disposal and the flexibility to upgrade in the future (if needed). Also, if you communicate with customers via email, you will want to archive old messages for further reference. If that’s the case, getting service with an extensive mailbox and cloud storage would be best.
  • Ease of Use and Management (5%): High-quality business email hosting always comes with straightforward use and control of your email settings. You should be able to carry out tasks, such as adding or deleting email addresses or configuring your account settings quickly and efficiently. Here, it would be best to look for user-friendly control panels, such as cPanel or Plesk. They allow you to manage your email and run your website from the same interface. Better yet, they offer a suite of tools to improve the email service.
  • The Hosting Essentials (8%): Sure, you are looking for the best email hosting for small business. However, it would help if you never oversaw the importance of a free domain name, free and easy site migration, free SSL certificates, beginner-friendly control panel with Softaculous and 1-click installs, easy website builder, auto-installs, and setup of popular CMSs, such as WordPress, Joomla, or Drupal, and more.
  • Special Email Tools (8%): Your web hosting and email service should come packed with special features, such as email hosting software alternatives (POP3, IMAP, SMTP, Contact Form 7, phpList, Dada Mail, Pommo, Horde, SquirrelMail, RoundCube), email forwarders, auto-responders, email delivery route, email authentication, MX Entry, mailing list, email filtering, global email filters, global level filtering, email routing, email disk usage, and so on. At this point, it would be best to also consider sending size and attachment size limits.
  • More Than One Email Access Point (3%): Email hosting services should provide flexibility and compatibility with all devices and syncing with web and mobile apps. You need to be able to access your email in the office or on the go. You will probably need the option to collaborate using global address lists, tasks, and shared calendars, regardless of your team size.
  • Customer Support (7%): Apart from simplicity, it would help if you also considered technical customer support. It would be best to choose a team available 24/7 via live chat, phone, and email.
  • User Reviews (30%): The global customer base is your main indicator of the email hosting service’s quality. Check online forums and reputable sites, and consult your acquaintances or business partners. You don’t want to spend a fortune or, worse yet, entrust a low-quality provider with your sensitive data.
  • Pricing (5%): Finally, it would be best if you considered the price of the email hosting providers. If you are a small business, you most probably have a budget. But unfortunately, the cheapest email provider won’t always ‘cut it.’ Instead, it would be better to look for the best value for your money and always go for transparent pricing with no hidden fees.

Using these criteria, we selected the following hosted email providers. Read on to learn more about each option.

What Is Email Hosting, and Who Is It For?

Email hosting is a specialized service that enables you to set up a unique email account that matches your domain and use it to send and receive emails. For instance, your email address would be ‘yourname@yourwebsite.com,’ or something similar if your website is ‘yourwebsite.com.’

Note: People usually get email and web hosting services from the same provider. However, it doesn’t have to be that way. You can also have email hosting alone, but more on this later.

An email address that matches your domain can enhance your professionalism, help you build trust in your clients and future employees, and provide much-needed credibility in today’s competitive business environment. The best email hosting services can also grant you more control over your service. At last, you also get direct access to the support staff, so they get to resolve any technical issues you are facing.

Warning: While Google and Yahoo are both free, they are a huge target for cybercriminals. Paid email hosting, on the other hand, is much more secure than free email hosting providers.

Email hosting is a necessary service for any online business. It doesn’t matter if you are to get all your online services bundled from a single provider or if you prefer getting email services separately from your web host. If you want others to take you seriously, you must have a professional email address.

How You’ll Host Your Email?

The first choice you must make when looking for the best email hosting is deciding how to host your email. You have three primary choices, each of which has advantages and drawbacks. So, it all leads to your business needs, preferences, and budget. Let’s dive into more details.

Shared Web and Email Hosting (Bundled)

Your first option is to go for a bundled email and website hosting offer. Packaged email hosting refers to those email services included with your web host account for free.

Bundled offers can prove quite useful depending on your demands because you won’t have to maintain your emails on a different account or pay the extra money for email hosting. In addition, combining your domain name with your online communications will indeed help you build brand recognition. By sending/receiving emails from a custom domain name, you’ll demonstrate high sophistication levels and build confidence and trust in the market by showing your attention to detail. More importantly, you’ll be able to configure many webmail clients and mobile apps on a budget.

However, the space available for the bundled email hosting is frequently restricted by the total capacity of your website hosting account. Most packages provide a single quantity of storage capacity that is shared by your web hosting and email. In addition to space, you are dividing the network bandwidth assigned to your account with other users on the same server. To overcome these limitations, it would be best to choose a reputable web hosting provider granting you sufficient resources for operation.


  • Incredibly easy to install and use
  • Cheaper than buying the two services separately
  • A single fee covers hosting multiple email accounts
  • It helps you build brand recognition


  • Storage and features are limited
  • It might be insufficient for large corporations/databases

Tip: The best email hosting service is frequently the one included in your web hosting plan, aka the bundled offer.

Self-Hosting On A Dedicated Server

Instead of using a third-party service, you may host your email on your own servers. Dedicated email hosting may be the answer if you want email hosting for additional accounts or want better email-related functionality. It doesn’t necessarily imply that you require a complete mail server for your personal usage, but it does imply that the account is only dedicated to handling email.

You will be given a fixed amount of storage and bandwidth for your account, which is independent of your web hosting. Some dedicated email hosts additionally provide sophisticated services such as additional security, automatic smartphone syncing, and so on.

But while self-hosting gives you greater flexibility and customization, it also has drawbacks. The disadvantage is that it’s far from the cheapest email provider; you’d have to pay more for email when opposed to a bundled service.


  • Greater flexibility and better control
  • Improved performance and functionality
  • Suitable to host significant email accounts and databases


  • Way costlier than the bundled option

Third-Party Email Hosting (SaaS)

Top email hosting companies options like G Suite and Microsoft 365 Business are available from service suppliers such as Google and Microsoft. Those are all dedicated email services that are simple to use and powerful, but they must be handled independently of your hosting, even though they can utilize your custom domain name.

You can avoid the fees of self-hosting by using a third-party email host. Furthermore, a membership to a hosted email service provider frequently includes additional tools for running your business, such as calendars and shared contacts, constructed video conferencing, group chat, and more.

Note: The disadvantage is that when your employee size grows, the services may become prohibitively expensive.


  • Simpler than self-hosting services
  • Includes effective features and tools
  • Centered around productivity and business communications


  • Extra administrative duties
  • Expensive — additional charges for additional email accounts
  • It takes extra work to connect it to your web hosting service

Important: An email hosting provider and an email client are two very different terms. They can be the same, but it doesn’t have to be that way. To clarify, the email host enables you to send and receive emails across networks, while the email client is the application you use to write/read emails. So, the email hosting provider has built-in email clients, such as Outlook or Gmail.

What Are the Key Features in Web Hosting with Email?

When you mix your email and web host, there isn’t much to look for in terms of services; you receive whatever your web provider has to offer. And so, when you self-host, you create your own features; the alternatives for tools to manage and modify your email are more limited.

When it comes to third-party email hosting services, true decision-making occurs. There are several characteristics to explore and analyze, and what is crucial differs per business.

Note: Companies in healthcare and banking, for example, must follow tight compliance rules that may not be as important for a marketing firm.

Rather than examining every conceivable functionality of email hosting services, I focused on those that are relevant to the majority of company types:

  • Unique Domains
  • Support Available 24 Hours A Day, Seven Days A Week – You shouldn’t need to employ a systems administrator solely to manage your email if you do not even already have one on staff. I  chose products that provide round-the-clock assistance, so there’s always somebody to assist you once you have questions or problems (or when they don’t).
  • Detection of Spam, Malware, and Phishing – You can route all emails through a third-party program to obtain capabilities such as spam and virus filtering, but most organizations are better off utilizing a server that includes those functions.
  • Cloud Storage and Email – If your workers use email to make critical business decisions or contact clients/customers, they will want enough storage space for preserving old emails. I looked into how much storage a firm provided, especially for email, and how much basic cloud storage they provide.
  • Sending Size Restrictions - You don’t want to continuously hit attachment size limits when you need to distribute files. I assessed the maximum attachment size permitted by various providers, as well as how simple it was to attach files utilizing cloud storage linked to the account.

Which Email Hosting Provider Is Best for You?

When administering email for a full team or organization, email isn’t the straightforward service you’re used to; the instruments you use for your business demand a little more thinking and attention. It can, however, remain a set-it-and-forget-it service.

Note: The best personal email hosting or the best business email providers will always depend on your needs and preferences. While we can recommend several reputable options (you cannot go wrong, whichever you choose), you’ll have to find the perfect match or contact a professional to help you along the way.

Once you decide, you’ll just need a few hours using today’s best business email providers to connect your domain to your email service, establish new employee profiles, and import their old data. Your service will handle the rest, ensuring that your workforce always has access to their emails, connections, and calendar appointments.

Why and When Do You Need A Professional Address?

Our email account is our online persona via which we communicate. An email account is required for all purposes, whether private, educational, or professional. To minimize the confusion, it is necessary to establish a separate email account for each function.

A professional email account, often known as a branded email address, is primarily used to manage business-related correspondence. It allows your coworkers, colleagues, or customers to contact you formally, but still, an email address will only become professional if it contains your domain. When the email is sent from your domain, it clears up any uncertainty and shows that you’re conducting serious business.

Aside from being a tool for demonstrating professionalism, a professional email address built on a domain is quite strong. Establishing a solid foundation of credibility is one of the first obstacles that a new business owner encounters. Potential clients must perceive you as a legitimate firm.

What factors influence people’s perceptions of a company’s legitimacy?

Note: A firm is expected to have a business name, some amount of branding (such as marketing materials that feature the business name and official logo), and a site.

In many respects, your domain name is the public face of your company. It comprises the name of your firm, how people discover you on the Internet, and one further place it may help you each day: at the bottom of your company email address.

Here are the key benefits of having a professional email address:

  • It Exudes Professionalism – Unlike many other business decisions, deciding between a corporate domain email and a personal mail is simple. If you really want your organization to appear professional, you must use an advanced business email address.
  • Differ from The Competition – Customers can easily seek up your company and website for further information if you use a professional email account that includes your domain name. This also helps reassure them that you are a respectable and established firm, which fosters trust. It is also an excellent marketing tool.
  • Accessibility – Business owners regularly check their email from various devices. They must communicate with clients regardless of wherever they are, so having access to new emails on their smartphones is vital. A desktop program may be used to manage email lists and other clerical duties.
  • Security – Business emails frequently include sensitive information. Customers want you to keep their information safe, which is difficult to guarantee if you utilize a free email provider. Free email service providers often have a large user base, making them an appealing target for hackers.
  • Scalability – If you started your company as a solopreneur and have since then expanded to a team of ten, employing bespoke email addresses depending on your domain name seems to be the only practical approach to handle this expansion. However, adding more employees or departments would be difficult if you use free email addresses.


Free Email Hosting Services – For Whom Can It Be Suited?

A free email account (also known as an email web host) may be readily set up with an email hosting service provider. The disadvantage is that you will receive advertisements in your email account, and the provider will most likely collect information from you.

Note: The most popular online email accounts are Google, Yahoo, and Hotmail, which together offer an interface via which you may access your email.

Pros and Cons of Free Email Services


  • Your email account is accessible from any device: Because you may view your account from any desktop, these services are beneficial if you cannot be near your PC or are relocating and do not have an ISP. Even if you can reach your ISP-based email address remotely, having a free email account is perfect if you are using a shared computer or a shared wifi hot spot and are worried about disclosing the data of your primary account.
  • You may gain additional benefits: Since there are so many of these providers vying for subscribers, they have added features such as vast quantities of space, spam detection, antivirus software, and better fonts and visuals.
  • You can gain access to more services: In order to entice clients, service providers are increasing, including additional software or capabilities with their free email accounts.


  • Your confidentiality and security may be jeopardized: If you send your username, password, or communications in simple text, they can be readily intercepted. You should utilize SSL encryption if your service provider supports it. Look for a “protected mode” or replace the “HTTP:” in the Address with “HTTPS:” to see if this is accessible.
  • You might face privacy concerns: Although you are not spending on your email address, the service provider must find a means to recoup its costs. Selling advertising space is one way to generate cash, but selling or trading information is another. Examine the service company’s privacy statement or terms and conditions of service to discover if your name, email address, address book email addresses, or any other data in your profile may be shared with other organizations. Talk to your boss first if you’re thinking of transferring your corporate email to a personal email account. You don’t want to break any existing security policies.
  • Your service might not be dependable: While you may be able to log in from any device, you must ensure that the account will be accessible when you need it. Comply yourself with the terms of service of the service provider, so you know precisely what they have pledged to give you. Can you, for example, access your communications if the service is discontinued or your account is deleted? Does your service provider easily download communications that you need to save on your machine? Also, if you are in a different city than the provider, their server maintenance may interfere with your typical email routine.

Tip: Always double-check the terms and conditions for the company you’re utilizing to ensure they’re still in effect when you need them.
  • You are far more limited than with a paid service: You have fewer options than when you’ve subscribed for email. The number of emails and files you may send and receive may be restricted. You may have a restricted amount of storage space. Large attachments may be inaccessible through email. You do not have control over your email address or data.


  • It is free.

Who is it meant for?

Note: These accounts are strictly for personal use.

It may be enticing to use a free email hosting provider with a basic email account, such as mybusiness@gmail.com, if you run a small business; however, this does not appear professional, and a Gmail email address doesn’t really look like a respectable business email address. It also shows potential business partners and customers that you do not have a competent IT infrastructure for your firm.

Tip: If you want to establish a strong base to grow your business in the future, you should always select one of the best email hosting for small business and avoid free email hosting providers at all costs.

Best Email Hosting: Final Recommendations

We hope you get the idea. Email hosting can do so much for you. However, it’s up to you to choose a quality provider. Whether you are looking for the best email hosting for small business or personal email hosting, you can rest assured. HostAdvice experts have put together a list of the best-of-the-best on the market. So, no matter which provider you choose from the list, you can expect a smooth experience.

Even if you don’t have any experience or expertise in this regard, you sure know your business. So, match your needs with our suggested email hosting providers’ offers, and you will be good to go!

Currently Top 3 Email Hosting Companies


What is an email hosting service?

Email hosting allows you to set up a unique email account and use it to send and receive emails. It’s usually part of web hosting packages, but you can also get it as a separate service.

How do I create an email address?

Email account setup is often done using your website hosting control panel. In most circumstances, starting an email address is as simple as entering the login in the email settings menu and setting account size limits.

Why do I need email hosting?

Email hosting makes your business look more professional since it matches your email account and domain. It is also a much safer alternative than free email services. It provides more email access points, meaning you can sync your devices better and access your mailbox from anywhere, anytime.

Where should my email be hosted?

Most web hosting companies include email hosting as a basic feature with their packages. So, the best-case scenario is getting a bundled offer, including website and email hosting. However, you might get a third-party email-only service, purchase a domain name and link it with your email provider (say Gmail). Your last choice is self-hosting, which is the most complex of all three and requires technical understanding and skill.

Can I host my own emails?

Personal or private email servers differ from the usual Apple, Google, and Microsoft server farms. They allow you to set up your disk drive and fully control how your emails are accessed, managed, and stored.

Can I change my email hosting company?

Typically, yes. You will need to sign up with the new email hosting provider and create the same email address on the new server. Then, you can redirect your domain name and point it at the new server, configure your email tool to receive/send emails using the new server, and finally clean up the old server.

What is the difference between web hosting and email hosting?

Email hosting stores only email data, while web hosting stores all website files on one or more servers.

Which free email service is best for businesses?

The best free email hosting providers include Zoho, Google Workspace, Amazon WebMail, Rackspace, and Microsoft 365. But unless you have a custom domain, most free email services will compel you to utilize their domains. This isn’t good for company branding.

Are the free email services worth it?

Free email services are available, but be cautious: free services can come with hidden prices, including your privacy. Because it is expensive to operate an email web hosting, if you get services for free, you may not receive any assistance or may find that the service simply disappears one day. Also, be wary of free services that act as phishing sites, gathering all of your email, especially personal info.

How to retrieve a lost email account using a Google server?

This is true whether or not you use Google for email. If you use another hosting provider but also use Gmail, you may need to have this question answered. It’s definitely more convenient if you could somehow still log in. Even though you can’t, Google provides a series of instructions for you to complete. However, remember that the best way to avoid retrieving a hacked email address is to safeguard it correctly. Put in place multi-factor authentication and obtain your Google recovery codes.

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